Planning and Institutional Effectiveness

Commission on the Future of HCC

Local business leaders and community members have been working during the 2010-11 academic year to provide input and a fresh perspective to administrators at Hagerstown Community College for use in developing the college’s Strategic Plan 2016. Co-chaired by John League, editor and publisher of The Herald-Mail, and Carolyn Brooks, immediate past chair of the HCC board of trustees, the Commission on the Future of HCC was given the charge to study relevant data and make informed observations detailing HCC’s performance as a higher educational institution and to make recommendations for improvements as the college moves forward in a rapidly changing world.  Below are the study groups and the final recommendations of the commission. Commission on the Future of HCC - Study Groups Student and Student Affairs Study Group Co-Chairs: David Engle, Director of the Washington County Department of Social Services and Donna Rudy, HCC Dean of Student Affairs Committee members: John Little, HCC’s Student Government Association; David Engle; Donna Rudy; Joan Johnson, HCC faculty; Carol Kreykenbohm-Barnhart, Washington County Public Schools; Sila Bartel, representing the Hispanic community; Leon Brumback, HCC Foundation; and Maureen Grove, Girls Inc. The Programs and Educational Support Study Group Co-Chairs: Cassandra Latimer, Director of Public Affairs and Communications at Citicorp and Judith Oleks, HCC Vice President of Academic Affairs Committee members:      Sean Maher, HCC faculty; Theresa Shank, dean of HCC’s Continuing Education and Business Services Division; Paul Leatherman, HCC Alumni Association; Joe Kroboth, Washington County Government. Seated, from left: Donna Hanlin, WCPS; Cassandra Latimer; Judith Oleks; Dori Nipps, Pen-Mar Development Corporation; Rebecca Massie Lane, Washington County Museum of Fine Arts, and Maggie Stone, HCC SGA. The Finances, Facilities, Human Resources, and Technology Support Study Group Co-Chairs: Tom Newcomer, President of R. Bruce Carson and Anna Barker, HCC Vice President of Administration and Finance Committee members:      Phil Kelly, Millennium 3 Energy; Joe Marschner, HCC faculty; John Itell, Albright, Crumbacker, Moul & Itell; Anna Barker; Tom Newcomer; Sam Cool, Planet Technologies; Jim Ward, D.M. Bowman; and Matthew Vich, HCC SGA. The Effectiveness and Quality Assurance Study Group Co-Chairs: Earl Stoner, Washington County Health Officer and Barbara Macht, HCC Dean of Planning and Institutional Effectiveness Committee members:      Earl Stoner; Rebecca Lake, HCC SGA; Barbara Macht; Tony Valente, HCC faculty; Tammy Strite, HCC staff; Mary Anne Burke, Washington County Arts Council; Tracy Barlup, Longmeadow Animal Hospital; Kathy Maher, City of Hagerstown; and Dale Bannon, WCPS. Recommendations of the CFHCC The following 17 recommendations are the overall suggestions made by the Commission of the Future of HCC. They are not listed in priority order. Emphasize individualized career counseling and academic planning, as well as student extra-curricular activities and athletic programs that contribute to student success.   Continue to develop, schedule and promote offerings and services for at-risk populations, including disadvantaged, unemployed or underemployed persons.   Continue to recruit students and employees of diverse social, ethnic and educational backgrounds.   Continue to provide a balance between career programs and liberal arts programs as determined by community need and student interest.   Strengthen and expand access to developmental, remedial, and adult education.   Expand the practice of utilizing employers and other community partners in the development of new and updating of ongoing programs.   Continue to collaborate with the public and private high schools and work toward the implementation of greater curricular alignment to ensure college readiness.   Continue to broaden the marketing and number of credit-free continuing education courses and programs to match community need.   Provide an affordable educational opportunity to those that desire and can benefit from higher education.   Increase public awareness about the total cost of going to college and the ways to pay for it.   Continue to seek public and public competitive grants to support institutional priorities and strategic goals.   Increase awareness levels related to successes of private fundraising efforts for student scholarships and capital support through the HCC Foundation, Inc., Booster Club and Alumni Association.   Continue communications and collaborative efforts with County and State representatives to secure and protect adequate funding for Hagerstown Community College.   Maintain an appropriate balance of full-time and adjunct faculty and expand faculty and staff to meet the workload associated with substantial student enrollment growth.   Maintain adequate technology investments needed for student and staff success.   Market and communicate more effectively curriculum and service offerings, successes, and opportunities to better position HCC as the local “college of choice.”   Increase public awareness of HCC’s customized training opportunities for businesses, business incubation services, student internships, as well as the wide variety of credit free courses for all age groups. Read the full report.  

Grants Office

Grant funding can help Hagerstown Community College achieve its vision, mission, strategic goals, and institutional priorities. To achieve individual project goals, it is necessary to carefully determine which grants will fit best with institutional priorities. To that end, all faculty and staff who have ideas regarding grant opportunities should contact the Grants Office and/or submit a Grant Approval Form before proceeding with any grant-development-related tasks. Grants Office staff will ensure that prospective grant-funded programs meet priorities established by executive officers. Furthermore, it is important to manage each and every grant with fiscal and programmatic integrity by following funder and HCC guidelines and regulations. The Grants Office is prepared to assist grant staff and project directors in this endeavor. Before contacting a funder to propose a change to any existing grant, please contact the Grants Office to ensure that changes to grant-funded projects are also in keeping with institutional priorities. Grant Management Manual – As we work to accomplish the goals and objectives of each grant, there will be new opportunities, a variety of decisions to be made, and challenges to resolve along the way. This manual is designed to help increase your success and minimize any difficulties you encounter as you carry out any HCC grant project. Control+ click on any chapter title in the table of contents to skip directly to that chapter. Approval Form for Grants – This form is to be used by HCC employees who are interested in applying for grant funds for which the college is the sole or lead agency or in which the college is a partner and not the lead agency. Two levels of approval are required. (1) This form must be submitted and approval up through the President’s level must be received before proposal development or external agreement to take part in proposal development (in the case of working with partners) takes place. Once the form is submitted, unless approval has already been secured from the President, the Grants Office will assist with obtaining permission/denial to proceed and will notify the project director if proposal development is approved. (2) If development occurs, the President needs to approve any completed applications before they are submitted. No employee shall apply for or accept any grant using the name Hagerstown Community College without first receiving approval by the President. This form is also available as a Word document. Change Form for Grants - This form is to be used by HCC Grant Project Directors/Managers who are interested in applying for a change to an existing grant for which the college is the sole or lead agency, particularly those changes that are significant enough to require funding agencies’ approval. All requests for material changes to existing grants will be signed and approved by the President before being submitted to a funding agency, in order to ensure that such changes fit with HCC policy as well as funding agency requirements. Time and Effort Report – Time and Effort Reporting is required by federal regulation and college policy for all individuals working on federally funded sponsored projects and makes salary sources for the period congruent with effort spent for the period. Faculty and non-faculty have slightly different time and effort report forms; please make sure you are using the appropriate form. This reporting sets forth two things: Effort supported (paid) by a sponsored project (grant) has been performed as promised. Effort expended in support of a federally sponsored project but not paid by the project has been performed as promised. Signed effort reports are considered legal documents in which an individual attests to the accuracy of the effort spent on sponsored projects. Erroneously certifying effort reports can be viewed as fraud. We are obliged by federal regulations to exercise good stewardship of those funds. View all Grants Office and PIE documents.