Student Activities

Starting a New Club

Want to start a new student club at HCC? A club or organization of special interest may be formed as long as it benefits the student body and is approved by the dean of students, following the guidelines established in the Club Guide. All clubs and organizations must be open to all students regardless of sex, sexual orientation, race, ethnic background, national origin, age, disability or religion. What you need to start your club: The Club Application Form A consenting full or part-time faculty or staff advisor At least three members that will act as officers A written constitution. If you would like to request funds for your new club/organization, you will also need: A Budget Request Form and a Budget Account Objective Code Form, both found in the Club Guide, detailing funds requested for the remainder of the current academic year. You will also need to turn in a yearly report of your club activities, projects and fundraisers for the upcoming academic year. All returning clubs must turn all of the above including your past academic year accomplishments. All new clubs will be reviewed by the Coordinator of Student Activities and Dean of Students for approval. Preparing a Budget: A new club or organization may submit a Budget Request Form, found in the Club Guide, to request funds. Try to be realistic in terms of amount of money your club will be requesting for programs in the upcoming academic year. You must also include any income you project for the academic year as well. Writing a Constitution: A constitution is a way of defining your purpose. This will help current and potential members to have a better understanding of what your club/organization is all about. Your constitution should state purpose, officer information and general policies of the group. Although there are several key elements of a constitution, this is just a general framework for a constitution. You may choose to add other articles if you feel they are necessary to your constitution. This is simply a framework to use as a starting point. Article I: Name of the Club/Organization Article II: Purpose (why has the club been organized, what does the club hope to accomplish) Article III: Meetings (regular meeting schedule) Article IV: Officers and Advisor(s) (titles, qualifications and duties of the officers) Article V: Elections of officers (procedures and timing for nominations and elections)

Funding & Club Finances

Procedures for Purchasing Items The following are two different ways to make purchases for your student organization. The procedure you use will depend on the nature of your purchase, vendor, and time frame you are working within. Purchase Order: A purchase order (P.O.) is a guarantee of payment to a vendor upon placing an order or receiving the merchandise. The vendor bills the college referring to the P.O. number on the bill. The college pays the bill and charges it to the club/organizations account requested. Checks: A club/organization may submit a check request seven days prior to the date the check is needed. If a vendor requires payment at the time of delivery, you will need to submit a check request in advance. A check request requires the signature of the club/organization adviser and coordinator of student activities. Check requests should also be submitted when a vendor bills the club/organization or when someone is being reimbursed for incurring expenses on behalf of the club/organization. Invoices and receipts must be attached to all check requests and turned into the coordinator of student activities before submitting to the Finance Office. Note: It is the advisor's responsibility of the club/organization to maintain copies of all check requests, purchase orders, etc. Fundraisers Clubs and organizations may have fundraisers provided they comply with the following: A Fundraising Form must be completed and presented by a member of the club or organization at an SGA meeting two weeks prior to the fundraising event before it can be approved. The coordinator of student activities must provide advanced written approval for all student fundraisers. Money generated must be used to benefit the club/organization activity or event. Club members may choose to conduct fundraising activities to increase the club budget. External groups cannot conduct fundraising activities to donate to a club’s budget. However, external groups can donate money to support a fundraising activity led by the club members. Student Government Association Meetings All clubs/organizations must have one club representative present at all SGA meetings. SGA meetings are held the second Thursday of every month at 3 p.m. in the Student Center, conference room 1. Refer to Article 4 Section 2 of the SGA Constitution for more information.

Clubs & Organizations

Current HCC Clubs American Dental Hygienists' Association, Student Chapter The student chapter of the American Dental Hygienists’ Association focuses on furthering the opportunities of those with an interest in dental hygiene by participating in community health fairs, attending conferences and field trips, and more. Faculty/Staff Advisor: Nancy Stannert Contact: ncstannert@hagerstowncc.edu Anime Club Anyone from a fan to a fanatic of anime is welcome to join students with similar interests. Faculty/Staff Advisor: Alicia Drumgoole Contact: amdrumgoole@hagerstowncc.edu Join the Anime Club on Facebook. Business Club The HCC Business Club gives members the opportunity to learn, travel, and grow as a business professional. Faculty/Staff Advisor:  Jim Pierne Contact: jgpierne@hagerstowncc.edu Join Business Club on Facebook. The Business Club meets each Tuesday, 2:30 - 4 p.m. in the Student Center conference rooms during the Fall and Spring semesters. Chess Club The HCC Chess Club welcomes students at any level, from novice to expert. Equipment is supplied. Faculty/Staff Advisor: Brad Shepard Contact: bgshepard@hagerstowncc.edu Christian Fellowship Club Enjoy fellowship, music and exploring teachings of the Bible during the weekly meeting. Faculty/Staff Advisors: Nancy Thorpe Contact: nmthorpe@hagerstowncc.edu Lori Spessard Contact: ljspessard@hagerstowncc.edu Join the Christian Fellowship Club on Facebook. English Club This club is dedicated to enhancing students’ classroom studies and offering literary experiences outside of the classroom. The club is open to students of all majors. Faculty/Staff Advisors: Amanda Miller Contact: ahmiller@hagerstowncc.edu Marti Grahl Contact: mlgrahl@hagerstowncc.edu                                     Join the English Club on Facebook. Future Educators Club This club is open to students interested in pursuing a career in teaching and sponsors field trips, guest speakers, and classroom technology demonstrations.  Faculty/Staff Advisors: Jeannine Stonestreet Contact: jlstonestreet@hagerstowncc.edu Mary Beth Chaney Contact: mchaney@hagerstowncc.edu Gaming Development Club This club exists to further develop the skills and abilities of students interested in the video game industry. Faculty/Staff Advisor: David Maruszewski Contact: dpmaruszewski@hagerstowncc.edu Join the Gaming Development Club on Facebook. Graphic Design Club Students interested in graphic design are encouraged to join this club, which is an official chapter of the professional association for design. Faculty/Staff Advisor: Sean Maher Contact: stmaher@hagerstowncc.edu Join the Graphic Design Club on Facebook. History Club Washington County and the surrounding areas are rich in history and this club aligns with HCC’s history program of study to give students extracurricular opportunities to enhance classroom learning. Students in all majors will enjoy exploring history both near and far by way of discussions, guest speakers, field trips, and more. Faculty/Staff Advisors: Lore Kuehnert Contact: ldkuehnert@hagerstowncc.edu Tim Jenness Contact: tmjenness@hagerstowncc.edu Information Technology Association (ITA) This club’s goal is to further the knowledge-base of members beyond the normal academic curriculum and prepare members more aptly for careers within the technology fields. Faculty/Staff Advisor: Karen Weil-Yates Contact: kdweil-yates@hagerstowncc.edu Stephen Shank Contact: spshank@hagerstowncc.edu International Club The International Club is open to all students who have an interest in learning about foreign cultures and discussing international topics. This is a growing club so students are encouraged to share ideas about possible club events or activities. Faculty/Staff Advisor: Luis Flores Contact: ljflores@hagerstowncc.edu National Organization for Women (NOW) This club meets to discuss current topics, participates in fundraising activities, hosts speakers and goes of field trips. NOW is a women's rights organization. Priority issues are: constitutional equality; economic justice; ending violence against women; LGBT rights; racial justice; and reproductive rights and justice. Faculty/Staff Advisor: Jennie Avila Contact: jaavila@hagerstowncc.edu Join the NOW Club on Facebook. Outdoor Adventure Club This club gives students the chance to get outside and take advantage of the wonderful hiking, biking, rafting and rappelling adventures that our region offers. Faculty/Staff Advisor: Bernie Murphy Contact: bfmurphy@hagerstowncc.edu Join the Outdoor Adventure Club on Facebook. Phi Theta Kappa PTK is an international honor society that encourages scholarship, leadership, service, and fellowship. Membership is by invitation. Faculty/Staff Advisors: Ashley Whaley Contact: anwhaley@hagerstowncc.edu Jennifer Szczesniak Contactl: jsszczesniak@hagerstowncc.edu Visit PTK online or join PTK on Facebook. *PTK Meeting Times: Member meetings are held the 4th Thursday of each month at 2:30 p.m. in the Career Programs Building, room 128. All members and interested parties are invited to attend. Officer meetings are scheduled at various times during the month.   Political Science Club The purpose of the club shall be to further educate and expose its members to the principles of political science in a true objective manner with respect to all student rights. Faculty/Staff Advisors: Eric Schwartz Contact: eschwartz@hagerstowncc.edu Andrew Smith Contact: aasmith@hagerstowncc.edu Psychology & Sociology Club The Psychology and Sociology Club aligns with HCC’s psychology and sociology programs to promote the practical application and offer extracurricular activities related to the two fields. All students are encouraged to join, regardless of major, who have an interest in exploring these topics.   Faculty/Staff Advisors: Melinda Kowalsky Contact: mskowalsky@hagerstowncc.edu Erick Williams Contact: erwilliams@hagerstowncc.edu Radiography Club The Radiography Club is open to students interested in pursuing a career in Radiography and serves as a vehicle to discuss topics relating to radiologic technology and the field of medicine. Faculty/Staff Advisor: Donna Carroll Contact: dlcarroll@hagerstowncc.edu Robinwood Players Theater Club This club’s goals are to promote a better understanding of all aspects of the performing arts genre, and to foster the performing arts at HCC by providing opportunities to explore, develop, create, share, and support both dramatic and musical productions. Faculty/Staff Advisors: Robin Shaner Contact: rlshaner@hagerstowncc.edu Ben Buhrman Contact: bbbuhrman@hagerstowncc.edu Join the Robinwood Players Theater Club on Facebook. S.O.L.O (Supporting Our Little Ones) This organization does several things to enhance the environment for children: fundraisers to replace or repair equipment, purchase supplies, organize family and friend activities, and a volunteer program to come in and read to children, do an art project, or any other activity or service to benefit the children and the Children’s Learning Center. Faculty/Staff Advisor: Brenda Butler Contact: blbutler@hagerstowncc.edu Spectrum Club The Spectrum Club consists of students who are open to and accepting of all identities. The primary goal is to create a safe environment for students who identify as lesbian, gay, bisexual, transgendered, questioning, and strait allies. Faculty/Staff Advisor: Ricky Martz Contact: rlmartz@hagerstowncc.edu Join the Spectrum Club on Facebook. STEM Club The STEM Club promotes a better understanding of all aspects of STEM fields and careers and provides educational activities related to STEM (science, technology, engineering, math). Faculty/Staff Advisors: Tom Crawford Contact: tscrawford@hagerstowncc.edu Veronica Stein Contact: vmstein@hagerstowncc.edu Tony Valente Contact: arvalente@hagerstowncc.edu Student Government Association (SGA) Faculty/Staff Advisor: Heather Barnhart Contact: hbbarnhart@hagerstowncc.edu Visit the SGA online or join the SGA on Facebook.  Student Nurses Association (SNA) The SNA is open to students enrolled in the nursing program and fosters professionalism in nursing. Faculty/Staff Advisor: Teresa Weedon Contact: tmweedon@hagerstowncc.edu Join the SNA on Facebook. TRiO Upward Bound Club Members of the TRiO Upward Bound Club will work together to bring awareness to the program, mentor incoming students, and participate in fundraisers for the club scholarship program. Students will develop leadership and project management skills, and work to build a strong, goal-oriented team. Faculty/Staff Advisor: Danielle Donovan Contact: dmdonovan@hagerstowncc.edu Ultimate Frisbee Club Join fellow students who have a passion to learn more about and play this popular sport. All skill levels are welcome. Faculty/Staff Advisor: Thomas Burge Contact: tkburge@hagerstowncc.edu Veterans Club The Student Veteran’s Club was created to offer support to students who are military veterans or family members. Faculty/Staff Advisors: David Bittorf Contact: dcbittorf@hagerstowncc.edu Mike Stevenson Contact: mjstevenson@hagerstowncc.edu Join the Veterans Club on Facebook. Start your own club Don't see a club you like? You can start your own: Find at least two other students who want to be in the club. Find an HCC employee to be the club advisor Complete the Club Application Form and turn it into the Student Activities Office  

Student IDs

All new and returning full-time and part-time students must have an HCC issued photo ID. All IDs must have a current semester sticker on the back to be valid. To obtain a photo ID or sticker for your card, you are required to present your class schedule, which indicates that you paid your tuition bill. Student IDs can be obtained in the Student Center. Fall and Spring Semester Hours: Effective Sept. 22, 2014 Monday and Wednesday: 8:30 a.m. to 4:30 p.m. Tuesday and Thursday: 8:30 a.m. to 6:30 p.m. Friday: 8:30 a.m. to 4:30 p.m. Closed on Saturday and Sunday Summer Semester Hours: Monday - Friday: 8:30 a.m. to 4:30 p.m.

New Student Orientation

All new students are encouraged to participate in the New Student Orientation Program conducted by HCC faculty, staff, and current students.The program is designed to acquaint the student with the college environment, philosophy, purposes, and policies. A campus tour will be given by student leaders following the orientation. Fall 2015 Orientation Dates Choose one of these sessions: Wednesday, Aug. 19, 6 - 9 p.m. Friday, Aug. 21, 10 a.m. - 1 p.m. Saturday, Aug. 22, 1 - 4 p.m. All sessions begin in the auditorium of the Behavioral Sciences and Humanities building (BSH-114). View or download a campus map. Topics include: Resources available on campus including: Tutoring Services through the Learning Support Center Library Resources Moodle WebAdvisor Campus Safety Student Clubs Tips from current students What to expect your first semester How to get involved in campus activities Campus tour Family members are welcome to attend. Register for your spot online. Campus Tours Campus tours are given in July and August: Tuesday, July 7, 10 a.m. Wednesday July 15, 3 p.m. Tuesday, July 21, 10 a.m. Wednesday, July 29, 3 p.m. Tuesday, August 4, 10 a.m. Wednesdays, August 12, 3 p.m. Tuesday, August 18, 10 a.m. The tour will begin in the Administration and Student Affairs Building lobby and will last approximately one hour. Students will be shown where their classrooms are located, so they are required to bring a class schedule. These tours are limited to 10 students each. Students must pre-register in advance by emailing hbbarnhart@hagerstowncc.edu. Family members are welcome to attend with the student.