Student Affairs

Student Reporting Forms

Please choose one of the following links to submit a report: The General Student Report Form is a proactive approach to provide cross-campus support/response to students who are experiencing personal challenges that may hinder their academic success, who appear to exhibit unusual behaviors of concern, or whose on campus behaviors may have violated the Code of Student Conduct. Completion of this form allows community members to share a report with the Dean of Students’ Office to determine the most appropriate response; reporters may report for informational purposes only. The goal is to intervene before these students develop more serious problems such as mental health concerns, failing out of classes due to extreme personal challenges, or exhibiting disruptive behaviors that go against the campus community standards. The report goes directly to the Office of the Dean of Students for response within 48 hours. For use by students, faculty, or staff. The Academic Integrity Reporting Form is for making reports related to academic dishonesty such as cheating, plagiarism, or misuse of College computers. When these rules appear to have been violated by a student, the faculty member’s report is sent to the Vice President of Academic Affairs and Student Services who will either send a letter of reprimand to the student or schedule a meeting of the College Hearing Board. The Academic Integrity Reporting Form goes directly to the Office of the VPAASS for processing. For completion by faculty or staff. The Student Assistance Form helps students needing assistance navigating college offices to get their needs met. Students should complete this form if they are experiencing a non-academic concern and are unsure of where to go for assistance. The report goes directly to the Dean of Students’ Office for follow-up; students completing a Student Assistance Form will receive a response within 48 hours from a professional within student affairs/student services. General student concerns and questions about campus procedures are responded to most efficiently once this form is completed and filed. For completion by students only. NOTE: Student Report Forms are not meant for reporting concerns related to faculty teaching. In such case, the student should first meet with the instructor to voice his/her concern. If not satisfied, students may voice concerns with the academic division director. If still not satisfied, the student may voice concern to the Vice President for Academic Affairs and Student Services.

Behavioral Intervention FAQ

Taking the step to express a concern about someone can evoke mixed feelings. Following are a few questions to explore as you consider your options. What If I Am Wrong About The Person? You are registering a concern based on an observed behavior (e.g., verbal exchange, action, etc.), not making a determination. By alerting the appropriate campus representatives, a safety determination can be made. Should I Approach Him/Her First? As a caring individual, you may desire to reason with or explore the source of the actions of the person in question. However, based on the threat level, this mentoring approach may not be the best course of action. Always assess the risk. Should you have any concern about your safety or that of the involved student, your best course of action is to access intervention from people who are trained in these areas. I Don’t Have A Great Deal Of Evidence – Should I Wait Before Notifying Someone? Sometimes we don’t have all the evidence. Let the Behavioral Intervention Team (BIT) weigh the information and see if gathering more facts is wanted as a response plan is evaluated. Bring what you have because others may have evidence too. What Will Happen To The Person Whom I Submit A Concern Report Form About? Although action will depend upon the situation, the BIT will intervene in support of the person of concern. Who Has Access To This Information? The BIT is the primary responding body at the College. In the event that other people will need to be involved, reported information will be handled discretely. How Long Will This Concern Report Stay On File? The majority of reports will stay on file for six (6) years; however, depending on the situation, some reports may stay on file for a longer period of time. Will This Report Adversely Affect This Person’s Student or Employee Status? You are doing the right thing in reporting your concerns in support of the health of the individual student and of the safety of our campus. However, this action may also raise concern for the person(s) involved. Whether the overall review of information will adversely affect the person’s student status will depend on the situation. How Will I Know That The Situation Has Been Addressed? BIT will address every report that is brought to the committee. However, you may not be privy to the specific outcome of an investigation based on the factors involved. Will The Person Be Able To Find Out That I Submitted The Concern? BIT will attempt to handle all matters discreetly. We cannot guarantee that the person(s) involved will not be able to figure out the source of the report. However, we will not divulge your identity. Can I Submit Anonymously? No. It is important to this process for you to identify yourself.

Behavioral Intervention/Care Team

The goal of the Behavioral Intervention/Care Team (BIT) is to serve as a resource team to students that are in need of support beyond academics. The BIT is able to link students with resources in the community to provide needed assistance. Common areas of support include shelter/housing, counseling, and psychiatric assistance, among others. The BIT also provides a proactive and holistic approach to addressing concerning behaviors in students. In these situations, the idea is to intervene and provide support before these students develop more serious problems such as attempts to commit suicide or violent actions against others. All students reported to BIT are integrated in our reporting system (Maxient). This system allows BIT members to view a student’s entire record with the college to include any prior reports that have been made. This information allows BIT members to have a more comprehensive picture when working with each referred student. When a report is filed, BIT members will investigate the situation, assess the level of risk, and provide the necessary level of intervention. The BIT team works closely with the Dean of Students to ensure appropriate student outreach and follow up. In order to connect a student with BIT, staff/faculty should complete the ‘Concerning Behavior/Student Intervention’ online form. Your report will be routed to a specific BIT member to prioritize and investigate. After electronically submitting your report, you will receive an email confirming receipt of the report. A BIT member may follow up with you if additional information is needed. If you are reluctant to complete an online form due to the urgency of the matter, please contact the Dean of Students office at 240-500-2526. The Behavioral Intervention Team has established guidelines to assist faculty in determining when to make a referral. This list is not an all-inclusive list but will provide examples of specific situations which would warrant a referral. Referral Guidelines May Include: Emotional Indicators Direct statements of distress, family problems or other difficulties Unprovoked anger or hostility Exaggerated personality traits: more withdrawn or more animated than usual Expressions of concern about a student by his/her peers A hunch or gut-level reaction that something is wrong Physical Indicators Deterioration of physical appearance Lack of personal hygiene Excessive fatigue Visible changes in weight Bleary-eyed, hung over or smelling of alcohol Safety Risk Indicators Any written note or verbal statement which has a sense of finality or a suicidal flavor Essays/papers which focus on despair, suicide, or death Statements to the effect that the student is “going away for a long time” Giving away of prized possessions Self-injuries or self-destructive behaviors Severe depressions Additional Information General BIT Training Disruptive Behavior in the Classroom Frequently Asked Questions Kognito At-Risk Training for Faculty/Staff Links to Community Resources

TRiO: Upward Bound FAQ

Do you need to be a high achieving student to be involved in Upward Bound? No. However, you do need to demonstrate a strong interest in attending college, which means that you must have at least a GPA of 2.00 and are trying to improve. What is necessary to be involved in the HCC Upward Bound program? You need to be either ‘income-eligible’ or a potential first generation student. Potential first-generation college student means: An individual neither of whose natural or adoptive parents received a baccalaureate degree; or A student who, prior to the age of 18, regularly resided with and received support from only one natural or adoptive parent and whose supporting parent did not receive a baccalaureate degree. What does Upward Bound do to prepare students for college? During the school year, Upward Bound students participate in a number of activities, including tutoring after school, Saturday Sessions, college tours, as well as academic and cultural enrichment activities. Transportation is provided for all Upward Bound activities. What summer activities does the Upward Bound program have to prepare students for college? During the summer, a six-week Upward Bound Summer Academy is available for students. This program provides students with the opportunity to take English, math, Spanish and science courses, attend field trips and potentially earn 2 high school credits toward graduation, or earn between 3 and 9 college credits. Transportation is provided during the Summer Academy. How much does it cost to participate in all of these activities? The cost is absolutely free! Where do I pick up an application? You may fill out an Upward Bound application online or visit the Upward Bound coach at your high school. You may also come to the Upward Bound main office on the campus of HCC located in the Learning Resource Center, room 102. Please call ahead of time, as we are regularly at the high schools. Why are parents required to submit financial information? Is this information passed on to other agencies? (Financial information includes tax statements, unemployment information, Social Security information, etc.) Upward Bound is a federally-funded program that requires proof of eligibility, which is the reason that these documents are requested. Personal information to prove eligibility is not forwarded or shared with others. All information is completely confidential. Does participation in Upward Bound improve my child's chances of getting into college? Absolutely. Over 90% of Upward Bound students are admitted to college upon their high school graduation. Are parents required to participate in Upward Bound activities? Yes, Upward Bound sees college preparation as a joint partnership with parents and the schools. Does Upward Bound help students with other matters aside from college? Absolutely. Staff is available to provide academic advisement, career counseling, personal counseling and to make referrals for both students and parents.

TRiO SSS Eligibility

To be eligible to participate in the TRiO Student Support Services Program, the student: Must be a citizen or national of the United States or meet the residency requirements for federal student financial assistance. Must be enrolled in credit courses at Hagerstown Community College or accepted for enrollment in the next academic term. Must demonstrate a need for academic support, as determined by the project director, in order to successfully pursue a post-secondary educational program. In addition, to be eligible the student  must meet one or more of the following criteria: Must be a first generation student (defined as neither parent has earned a four-year degree); OR Must be a low-income individual, as defined by the U.S. Department of Education OR Must be an individual with a documented disability, as defined in section 12102 of the Americans with Disabilities Act. Important: Eligibility does not guarantee admission to the program. TRiO SSS staff reserve the right to determine admission based on a comprehensive review of eligibility, academic need, preferred qualifications, and current openings in the program. Preference for admission to TRiO SSS is given to students who: Meet multiple eligibility criteria (first-generation, income eligibility, documented disability) Have completed or tested above 98-level courses and have a GPA above 2.0 Are enrolled full-time (12 credits or more each semester) and plan to earn a degree from HCC


[accordion id="trio-faq" | collapse="icon-collapse-alt" | expand="icon-expand-alt"] [accordion parent="trio-faq" | header="What is TRiO SSS?" | collapsed="true" | id="firstItem" ] TRiO Student Support Services (TRIO SSS) is a federally funded program at HCC. Because TRiO SSS is federally funded, the program is subject to federal legislation and regulations in addition to HCC polices. It is a limited enrollment program, funded to serve 175 eligible participants each year. HCC first received funding for the program in 2010 and it was renewed in 2015 for a second five-year cycle. [/accordion] [accordion parent="trio-faq" | header="What are the eligibility requirements?" | collapsed="false" | id="secondItem" ] All applicants must meet at least one of the following eligibility requirements prior to acceptance into the program: First Generation – neither parent nor guardian received a four-year degree Income Eligibility – federal low income levels can be found online with the U.S. Dept. of Education Documented Disability – students must be registered with HCC’s Disability Support Services Office or provide documentation Applicants must also possess an academic need (as determined by the program manager), meet citizenship or residency requirements, and be enrolled in a degree or certificate program at HCC. [/accordion] [accordion parent="trio-faq" | header="What are you looking for in a student?" | collapsed="false" | id="thirdItem" ] In addition to meeting eligibility and required criteria listed in the question above, preference will be given to applicants who: Meet multiple eligibility criteria (first-generation, income eligibility, documented disability) Have completed or tested above 98-level courses and have a GPA above 2.0 Are enrolled full-time (12 credits or more each semester) and plan to earn a degree from HCC Although TRiO SSS is designed as an extra support system to students, participants in the program must possess a strong desire to not only attend college but to be a successful student and complete their programs. The ideal student possesses the drive to succeed but is still able to benefit from the services TRiO SSS provides. [/accordion] [accordion parent="trio-faq" | header="What does TRiO SSS provide?" | collapsed="false" | id="fourthItem" ] Individual and small group tutoring Goal setting and academic advising Cultural events Computers and reference materials at the TRiO Study Center Academic skills, financial literacy, and transfer/career planning workshops Information and resources for financial aid FAFSA assistance Transfer visits to four-year colleges and universities Induction and recognition ceremonies [/accordion] [accordion parent="trio-faq" | header="Why should I apply to TRiO SSS?" | collapsed="false" | id="fifthItem" ] In general, TRiO SSS provides a support system for our participants. TRiO students receive services that are above and beyond what the college offers to the general student population. Being a participant in TRiO means that you are part of a very unique academic community on campus. Here is what some of the current and past participants have said about their participation in TRiO: “The TRiO program handed me a flashlight when I was in the dark. When others had experienced family members to guide them, I had the program. All the staff members treated me like family.” – Joseph K. “As I have been in TRiO, I have had many opportunities and support that I never would have gotten. To new students, I suggest using the resources that they provide: the tutoring, the study room, the advising. All of that will help you succeed.” – Rachel W. “TRiO is a great program. The staff is great and willing to help any way they can. When you have a problem, they find a solution.” – Robin H. [/accordion] [accordion parent="trio-faq" | header="How do I apply?" | collapsed="false" | id="sixthItem" ] You can stop by the office in Student Center 131 or fill out an application online. [/accordion] [accordion parent="trio-faq" | header="What happens after I apply?" | collapsed="false" | id="seventhItem" ] TRiO program staff will process your application and verify your eligibility. You may then receive a phone call or email to be asked for further documentation or to schedule a prospective student meeting. The TRiO program receives applications on a rolling basis throughout the year and typically makes acceptance decisions at the conclusion of each semester. Based upon a comprehensive review of eligibility, academic need, preferred qualifications, and the current openings in the program, TRiO staff will contact accepted students to join the program at the end of the term. This allows program staff to review your final grades before acceptance. Since the program is only funded to serve 175 participants each academic year, admission is selective. [/accordion] [accordion parent="trio-faq" | header="What is expected of me as a participant?" | collapsed="false" | id="eigthItem" ] If you are accepted, the TRiO program will make a commitment to support you at HCC through graduation (with an associate’s degree). In turn, we expect that you will use TRiO services each semester until you graduate. The only requirement of the TRiO program is to meet with your TRiO advisor each fall and spring semester to complete an Educational Plan and Goals meeting (EPG) and keep your participation active. Optional program services to take advantage of each semester include: individual and small group tutoring, academic and transfer advising, assistance with financial aid, workshops, and off-campus trips (college visits and cultural events). [/accordion] [accordion parent="trio-faq" | header="Is TRiO SSS for 'academically deficient' students only?" | collapsed="false" | id="ninthItem" ] No. Participants in TRiO SSS vary greatly according to age, ethnicity, academic talent, major, and every characteristic in between. The one thing all should have in common, other than eligibility criteria, is a drive to complete college successfully and be well prepared for the future. TRiO SSS has had several participants transfer to elite schools, including the University of Maryland College Park, Columbia University, Towson University, West Virginia University, North Carolina A&T State University, and Loyola University, among many others. [/accordion] [accordion parent="trio-faq" | header="Do you give students books or money?" | collapsed="false" | id="tenthItem" ] TRiO SSS is not a “free book” program or a “grant” program in the sense that students will receive a direct material or financial assistance from participation. TRiO SSS is able to offer a small number of books for daily use or study in the TRiO office only. [/accordion][/accordion]

Student Services

HCC provides students with many services and resources to assist them in getting off to a good start and maintaining a positive experience during their time here. Use the left-hand menu to access the many student services available at HCC. Student Activities & Student Life You won’t want to miss a minute of the campus life waiting for you outside the classroom. The Student Activities Office, located in the Student Center, offers opportunities for you to connect with classmates and instructors, meet new friends by joining a student organization, go to one or more of the many campus events planned each month, or attend a leadership conference to gain professional experience. Learn more at Student Affairs Office The Student Affairs Office works collaboratively with faculty, staff, students and the community to support student engagement, learning and success at HCC. The Student Affairs Office houses the Dean of Student Affairs and her executive assistant. The Dean of Student Affairs oversees the following areas: Admissions and Records, Academic Advising, the Children’s Learning Center, Disability Support Services, Athletics, Financial Aid, Internships and Job Services, TRiO: Student Support Services, and Student Activities. The Student Affairs Office is also responsible for the judicial conduct process and all commencement ceremonies on campus. Student Center Reservations The Student Center has nine areas that can be reserved for events, including five meeting rooms and four open areas. Reserve space online for events using the Student Center Room/Space Request Form.