Digital Printing and Design Services (DPDS) is committed to contributing its expertise to promote and meet the marketing and communication needs of the college by providing value-added services in a cost effective manner. Digital Printing & Design Services provides consultations, graphic design and desktop publishing services, CD/DVD duplication, file conversion/manipulation, in-house printing, diversified finishing processes, bulk mail bar coding, copier reproduction, and layout and design of high-level and/or high volume projects designated to be outsourced for enhanced reproduction.
All materials to be printed or duplicated for promotional purposes and/or distribution outside the college are to be designed within the guidelines set forth by the college administration in order to maintain a consistent graphic identity (see HCC Brand Management and Writing Style Guide).
To prevent lost time and effort, complex projects should be discussed with the manager of Digital Printing and Design Services prior to submission and approval before the project is structured. Please call ext. 2387 to set up an appointment. Digital Printing and Design Services is located in the lower level of the Career Programs Building,room 136.
Projects submitted for printing/copying will be reviewed by the director of Public Information and Government Relations when deemed necessary by the manager of Digital Printing and Design Services. This is done to ensure that a consistent graphic identity is maintained for the institution. This applies to both printed or copied materials, including those printed by external vendors.
Editing, file manipulation, desktop publishing, graphic design, web-based submission of projects, copying, CD/DVD duplication, wide format printing, one, two, and four-color process printing, a variety of finishing services (coil, comb, perfect binding), banners, vinyl signs, and bulk mail bar coding are available through Digital Printing and Design Services. Production and color copiers are also available for large copying projects that exceed the guideline limitations for walk-up copiers set by the administration and the Office of Academic Affairs.
Design & Printing Services
- Graphic design services are offered for booklets, brochures, newsletters, posters, note cards, reports, and many other types of printed materials.
- DPDS can produce large format color or black and white prints. Foam mounted projects are limited to 32” x 40”. Easels are available for posters in sizes ranging from 7” to 18”. Printouts from the plotter can produce posters and banners up to 3’ x 10’.
- DPDS provides a wide range of composition services from traditional manual input of hard copy, pagination and layout of word processing files, to high resolution output of electronic files.
- All marketing and promotional brochures, fliers, and other publications produced on behalf of the college and its programs and services must be approved by the director of Public Information and Government Relations. Design work for these pieces is to be coordinated by the Office of Public Information and Digital Printing and Design Services. Other departments are prohibited from designing their own promotional materials.
- DPDS offers single and multi-colored offset printing services for print projects such as business cards, envelopes, letterhead, notepads, carbonless forms, note cards, invitations, labels, booklets, brochures, newsletters, and much more.
For most departments there is no charge for editing, typesetting, or design services performed in-house. In the production of print materials, charges for computer-to-plate material, paper, and any materials used for finishing services, will be incurred. Groups designated as an extension group by the administration will also be charged for labor. These costs are paid through the cost center managers budget, therefore the appropriate account number must be provided at the time the project is submitted. For estimates, call ext. 2387.
DPDS provides copying/printing services to all faculty/staff members without regard to content of the material. However, DPDS cannot verify that any material is free of copyright restrictions (see U.S. Code, Title 17). Compliance with copyright laws and regulations is the responsibility of the person requesting service. DPDS will not be held liable and reserves the right to refuse any requests we deem to be in contravention of copyright laws.
College Outsourcing Guidelines
All projects requiring printing or copying services must be submitted to Digital Printing and Design Services first--DPDS has the right of first refusal. Any project(s) produced off campus must be approved by the offices of Digital Printing and Design Services and Public Information and Government Relations in order to maintain the visual identity and/or consistent image of the college. If it is determined that a project should be outsourced, the DPDS manager will prepare an Outsourcing Approval Slip. The Outsourcing Approval Slip must be signed by the DPDS manager, the cost center manager, and the director of Public Information and Government Relations. This form is to be attached to the internal Purchase Requisition, Request for Check, or vendor invoice when sent to the Finance Office for payment.
Responsibility for Text/Copy Preparation
The director of Public Information and Government Relations is responsible for the copy included in the college catalog, credit course guides, Viewbook, Community Reports, academic program brochures, and other college-wide informational and promotional publications.
Copy for other print materials may be generated by individuals and offices throughout the college, but is subject to the basic copy requirements set forth in the HCC Brand Management and Writing Style Guide. Public Information and Government Relations Office staff is available to provide support in the preparation and editing of copy. All promotional and marketing projects should start with the Public Information and Government Relations Office.
Responsibility for Art Preparation
DPDS oversees the typesetting, design, and print production of all major college-wide publications, including the college catalog, credit course guides and non-credit schedules, Viewbook, academic program brochures, forms, and other college-wide informational and promotional publications. DPDS provides typesetting, design, and printing coordination services for other publications and print materials upon request.
In addition, DPDS assists in the preparation of printing specifications along with the offices of Public Information and Government Relations and Procurement and Business Services, to coordinate bids for typesetting, design, and/or printing provided by external vendors.
Responsibility for Printing Costs
Individual college cost centers are provided a printing budget for promotional materials each fiscal year and are responsible for providing the proper account number to be charged at the time the project is submitted.