Administration & Finance

Accounts Payable

Check Requests

  • Provide the complete vendor information including the address, telephone number, and contact person if available.
  • Include the HCC 12-Digit account code to appropriately charge the purchase.
  • Signature of the cost center manager is required.
  • If the purchase is $1,000.00 or higher, please contact the Purchasing Department to discuss the requirements to process the purchase order. Signature of a dean or the president is required.
  • Deadline for check requests is every Wednesday at 12 p.m. Requests received in a timely manner will be processed for issuance on Thursday of the same week. Please provide instructions of delivery method if other than via the postal service.

Purchase Requisitions

  • Provide the complete vendor information including address, telephone numbers and contact person if available.
  • Include the HCC 12-Digit account code to appropriately charge the purchase.
  • Signature of the cost center manager is required.
  • If the purchase is $1,000 or higher, please be sure to contact the Purchasing Department to discuss the requirements to process the purchase order. Signature of a dean or the president is required.

Accounts Payable Forms

Payroll

HCC issues payroll on a semi-monthly basis. The normal pay periods are the 15th and the last day of the month. If payday falls on the weekend or a holiday, the payroll will be processed on the last working day preceding the weekend or holiday.

Payroll Forms

Direct Deposits

  • Please be sure to include a voided check with your direct deposit form. Do not use a deposit ticket since the routing numbers may be different.
  • Once the Finance Office has received your completed Direct Deposit Form, it will take two pay periods for the direct deposit to take effect.

Workers Compensation

  • HCC is required to maintain work-related injuries and illnesses for the U.S. Department of Labor, Occupational Safety and Health Administration.
  • If an employee is injured on the job, notify the Finance Office at ext. 2330 as soon as possible. The information related to the injury needs to be reported to the workers' compensation carrier in a timely manner.

Injury of Person (other than employee)

  • Contact Campus Security immediately at ext. 2312/2308 to have an incident report filed. The incident will need to be evaluated for appropriate reporting.
  • Notify Carolyn Hoover in the Administration and Finance Office at ext. 2330.

Annual Plan & Budget