close video
Skip to main content

HEERF - Student Portion Reporting

HEERF - Student Portion Reporting

HEERF - Student Portion Reporting

For recipients of the CARES Act - Higher Education Emergency Relief Fund (HEERF), to provide Emergency Financial Aid Grants to students as per Section 18004(a)(1) of the CARES Act as required by the U.S Department of Education. Accordingly, the following information must appear in a format and location that is easily accessible to the public 30 days after the date when the institution received its allocation under 18004(a)(1) and updated every 45 days thereafter. On August 31, 2020, the US Department of Education revised the report date requirements to once/quarter (Sep 30; Dec 31; Mar 31; Jun 30) and provided clarification on the definition of “estimated eligible number of students”1 :

1. This is to acknowledge that Hagerstown Community College signed and returned to the Department of Education the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students on April 13, 2020.

2. $1,179,157 - The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student on April 22, 2020.

3. $1,179,157 - The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report, the 45-day Report, and the Quarterly Report). This data is valid through 3/31/2021

4. 2773- The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. *Please note, this figure is derived from the number of students with a completed 19 – 20 and/or a 20-21 FAFSA and who were registered for Spring20, Summer20, Fall20 and/or Spring21 semesters at HCC. This data is valid through 3/31/2021.

5. 1514 - The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. This data is valid through 3/31/2021.

(Figures reported in Sections 3, 4 and 5 are cumulative from date of award received on April 22, 2020.)

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

  1. February 19 – February 28, 2021: Spring 2021 Block Grants – Spring 2021 (SP21) FAFSA credit students in good standing, with EFC <$10k, enrolled in at least one class starting January 19, 2021 or February 10, 2021. After the drop deadline for February 10th start classes, students will be notified via email and text from the Student Financial Aid Office of eligibility. Students will have to accept the CARES Act: Higher Education Emergency Relief Fund AGREEMENT (in Self-Service) to receive the funds. Students accepting the block grant by the February 28th deadline are not eligible to receive an individual SP21 CARES grant. Students not accepting the block grant by February 28 may still apply for an individual grant. Goal – get funds into the hands of those students with the most exceptional needs, as quickly as possible.
    Block Grant:
    • Full Time = $1,200 (12+ credits)
    • Less Than Full-Time = $800 (11 and fewer credits)
  2. March 1 – April 30, 2021: Spring 21 Individual Grants – any Spring 2021 enrolled credit student can apply. Application available via HCC website and sent via all student email. Those who did not receive a block grant are eligible to receive an individual grant after confirming enrollment, citizenship, and considering prior Spring 2021 CARES funding. Goal – get funds into hands of students indicating need, per CARES guidance and distributing more money to a broader range of students
    SP21 Individual Grant Amounts:
    • Full Time = $1,200 (12+ credits)
    • Less Than Full-Time = $800 (11 and fewer credits)

7. Any instructions given to all students about the grants

  1. All student receiving Block Grant CARES funding accepts the CARES Act: Higher Education Emergency Relief Fund AGREEMENT: By accepting this agreement, I am confirming that I have incurred expenses related to the Spring 2021 HCC disruption of campus operations due to coronavirus (including, but not limited to, food, course materials, internet, technology, and child care). As a result of these expenses, I am requesting to receive a student emergency assistance grant funded by the CARES Act: Higher Education Emergency Relief Fund. I will receive this grant based on my Spring 2021 course enrollment and CARES eligibility. I DO NOT need to repay this grant. I will receive these funds up to one week faster by signing up for Direct Deposit (via Banking Information in Self-Service). Direct deposit allows HCC staff to enhance their safety and meet pandemic best practices by processing remotely. If I do not sign up for Direct Deposit, I confirm that the mailing address listed in my Self-Service, User Profile is current.
  2. In addition to above, all individual applicants will complete a COVID-19 Student Emergency Assistance Fund Application in which student requests emergency assistance, detail individual needs, and accepts the CARES Act: Higher Education Emergency Relief Fund AGREEMENT at time of application.