When severe weather and other emergencies occur that impact classes or other campus activities, announcements will be sent via the text alert system, posted in an orange alert bar at the top of the home page of the HCC website, and posted on the official college Facebook and Twitter pages.
Note: If HCC is open and on time, no announcement will be made.
Students and others who have business at HCC are cautioned to listen for specific mention of HCC being closed, since the college does not always close when weather conditions make it necessary for the Washington County Public Schools to close.
The college does everything it can to keep the campus safe and productive during inclement weather. During periods when severe weather is forecasted, HCC officials are in regular contact with weather specialists and county and regional roads departments. Since travel conditions are not the same for all students in the tri-state area, the college policy is to remain open, if possible, for those students who can attend during inclement weather. However, when weather conditions are so severe, HCC does close and all classes and campus activities are canceled.
It is college policy to treat student and employee tardiness and absences very liberally on inclement weather days. All faculty and staff understand that on challenging weather days, students are not to be penalized if they are unable to make it to class or are late to arrive. In such cases, students need to contact their faculty members (preferably through email in advance of the scheduled class) indicating that they have special weather-related circumstances that prevent their attendance.
When class schedules are affected by a delayed opening, the class will meet if 30 minutes or more of the class time remains after the start of the delay. Once the college is open, the regular schedule resumes for that day.
Emergency Alert System
Students, staff, and faculty can also sign up for HCC's emergency alert system, offered through e2Campus. This is an automated messaging system that sends messages to your cell phone and college email account in the event of a college closing or weather-related delay. To sign up, go to the emergency alert sign-up page.
HCC holds classes at various community locations, including its Valley Mall Center, Commercial Vehicle Transportation/Truck Driving Center at Volvo Powertrain, area high schools, and hospitals. Classes held at off-site facilities are subject to the following cancellation or delayed start procedures:
If HCC is closed or has a delayed opening due to inclement weather, classes scheduled at off-site locations are also canceled or delayed.
If HCC is closed or has a delayed opening due to an emergency situation which affects only its main campus, classes held at off-site locations will run as scheduled unless specified otherwise.
- If HCC is open and the off-site facility has issued a closing or schedule change, then HCC classes held there will follow the schedule change issued by the off-site facility.
Externships/Clinicals & Internships
Students involved in internships or externships /clinicals at off-campus locations should adhere to the following procedures:
The HCC Nursing Division will notify students in a timely manner of any class, lab, or clinical affiliation cancellations due to inclement weather.
- In the event of severe weather, delays in opening the college, or cancellation of classes, it will be communicated via the procedure established by the college. Students should refer to the college student handbook for more detailed information.
- If the college opens late on a class day, nursing students will report to class at the delayed time.
- If the college closes before the start of a clinical affiliation, the scheduled experience is canceled.
- If the college closes during a clinical affiliation, clinical faculty will make the decision about whether to remain at the clinical site or send students home.
- If the college has a delayed opening and reopens before the start of a clinical affiliation, students are expected to report to the clinical facility unless otherwise directed by their clinical instructor.
- If the college remains open, but nursing faculty determine that the clinical affiliation should be delayed or canceled, students will be notified by their nursing instructor via an established phone tree.
- Class or clinical time may be made up at the discretion of the faculty.
For more information, contact the Nursing Division at 240-500-2380 or email firstname.lastname@example.org.
Health Sciences Clinicals & Externships
Health sciences students are not permitted to be at a clinical or externship site when the college is closed. When the college opens, you are expected to arrive at your clinical site. If you arrive at a clinical site before the college announces a delay in opening, please contact your instructor. It is always important for students to contact and leave a message for their clinical/externship instructors.These instructors will respond to your message.
For more information, contact the Workplace Learning Advisor for Externships/Clinicals at 240-500-2606 or email email@example.com.
During times of inclement weather, interns should contact their site supervisor for information on whether the site will be open, delayed, or closed and adjust their schedule accordingly.
For more information, contact the Coordinator of Internship and Job Services at 240-500-2260 or email firstname.lastname@example.org.
In the event of a college closure or delay, the test taker is responsible for contacting Praxis directly to reschedule his or her exam. HCC staff do not have ability to schedule or reschedule Praxis exams. To reschedule an exam, it is recommended that you contact the Praxis Customer Service hotline by calling 1-800-772-9476. Additional information about the Praxis is available at www.ets.org/praxis.
The following organizations have directed members to follow HCC’s decision with regard to closing and delays for their events and activities:
- Greater Hagerstown Committee
- Hagerstown-Washington County Chamber of Commerce
- The Washington County Recreation Department
For more information about weather-related closings, contact the Office of Public Relations and Marketing at PR@hagerstowncc.edu.